SAFEoffice

Many of the processes which organisations use to control the distribution of sensitive documents were created in a paper-based world. Updating them to cope with the increased risk of data loss presented by email and document management systems presents a significant challenge, which can be meet with information classification software. Boldon James SAFEoffice ICS Edition (SAFEoffice) puts classification labelling at the heart of data loss prevention by giving users the ability to apply relevant visual labels to documents, which are expanded by SAFEoffice into the document metadata.

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Security labels enforce the organisation's rules on handling and release of documents, automatically invoking other technologies such as encryption or rights management.

The result is increased user awareness of the sensitivity of the information, the ability to provide evidence that applicable regulations have been met and the opportunity to boost the return on your investments in encryption, archiving & storage, e-discovery, DLP, information rights management and ERDMS.

SAFEoffice Key Features

• Enforces information assurance policies
• Raises user awareness of security policies
• Orchestrates multiple security technologies
• Provides structured and granular control of information
• Drives Microsoft Windows Rights Management policies
• Automatically protects the most sensitive content
• Provides visibility of user behaviour and compliance position
• Low deployment and administration costs

Classification Selector - SAFEoffice provides a simple, familiar Microsoft Office drop-down from which users select a classification label. Administrators can set options to force labelling on Save, Print and Open, thereby automating compliance with information assurance policies.

Visual Labels - SAFEoffice applies visual labels to Microsoft Word, Excel and PowerPoint documents, raising user awareness of the value of the information that they are handling. Administrators can configure where the label will appear (including headers, footers and watermarks), possible alternate values and how the label is formatted (including font size, colour, prefixes, suffixes and delimiter selection).

Portion Marking - Portion Marking allows users to apply different label values to sections of information within the same document, providing granular control without the need to create multiple versions of the same document. To prevent mishandling of such information, SAFEoffice ensures that the overarching document label is always that of the highest portion mark.

Metadata Labels - SAFEoffice applies metadata labels to Office document properties, allowing email filtering, encryption and archiving technologies to take action based on label values. This provides a simple way to ensure consistent actions are taken by complex information security tools and provides an additional safeguard against data leakage.

Auditing - Administrators can specify which events are audited to the Windows Event log, providing visibility of user behaviour with regard to information security and management. This knowledge allows better targeting of security training and assessment of compliance to security policies.

SAFEoffice ICS Datasheet

Compliance Standards

GCSX No 23 Mail Labelling

Administration and Deployment Toolset SAFEoffice is packaged with a comprehensive administration toolset and deployment guidance which enable complex policy configuration, ensuring that the solution can be implemented quickly with the minimum of expertise.