Formscan is a leading supplier of solutions and services strategically focused on business documents - The applications are varied and include: scanning , data capture from forms, document hosting, business process improvement, practical advice and consultancy, and archiving for long term information retention.

Data & Document Capture

Manual data entry creates an often-hidden cost, as the task of keying data is usually dispersed across departments and employees. However, it extracts a real price in terms of lost productivity and increased labour costs. When employees are keying data, they are not focused on their core duties—and that hampers a company’s ability to accomplish work efficiently. Our systems remove that burden by automating data entry. Other hidden costs stem from data inaccuracies, manual document sorting, filing and more. Our solutions include data input from PC tablets and web based form design software.

Formscan can help analyse the problem area, document the risks and costs, then help build a business case for the solution. Once a business case is signed off, we will design, build the final solution. This will typically be in conjunction with internal or external IT support and third party application developers. Formscan data capture solutions are built around products from major manufacturers working closely with  leading integration partners and software vendors.

Business Process Automation

With Formscan’s process automation solutions companies can reduce manual routines and costs as well as gain process control, and improve process transparency and compliance.

Formscan improve efficiency by automating manual, paper based, and error prone processes. This involves the whole process from scanning through routing, interfacing to other systems and ending with storage.

Online Document Management

An effective Electronic Document management (EDM) solution must be designed totally around user requirements, and be efficient in a range of common horizontal functions. To obtain maximum benefit from online document management, an organisation should choose the most intuitive interface possible for maximum effectiveness and instant return.

The requirements to consider when evaluating an EDM solution include:

• Will the features offered meet our organisation's particular needs?
• Is the data secure when viewed over the internet?
• Is the solution interface intuitive or will extensive training be required?
• Will the solution integrate seamlessly with our existing applications and processes?
• Will there be regular version updates and continual enhancements to the solution?
• Will cutting-edge features be available over a secure architecture and infrastructure?

Document Output

For many, the increasing importance and emphasis placed upon corporate branding or the burden of legislative requirements means that their document management processes are becoming cumbersome and costly to execute.

Leading analysts, including Gartner, claim that typically 20% of the costs of an ERP implementation are taken up on the design and production of documentation.

In a nutshell Formscan's core software engine, Spinner, provides a set of utilities that enables the output from almost any application to be parsed for content and trigger processes based upon that content. These processes include document formatting, document/file distribution, automatic email generation and the initiation of other key processes.

There are modules covering a wide range of applications including an overlay designer, the automatic formatting of print streams including pagination and field merge and automatic scanning for specific data strings to trigger an alert process.

Business process & dataflow consultancy - Automating a particular task is often not enough. A close examination of the surrounding business processes and flow of data can reveal further possible efficiency gains. Armed with in-depth knowledge of the capabilities of our software and an understanding of your wider business processes, Formscan’s Professional Services Team will ensure that your processes are designed to manage information in the most efficient way possible.

Technical consultancy - There are many areas where we can help: How do you achieve an image link to SAP, or Oracle or in fact any ERP system? What are the best technologies to manage very long term document retention? How can we convert and migrate documents and data to a new EDRMS platform whilst demonstrating integrity?  How can we ensure we satisfy the regulator, UK Data Protection, Sarbanes Oxley, Basel II if and where they apply?

Document output consultancy -  Formscan consultants are experts with 18 years experience in all forms of controlling document formatting, document distribution and alert monitoring. Our Professional Services team will make sure that we maximise the efficiency of all your document output.

Training consulting - Formscan can develop bespoke training programs for customers with specialist learning needs. For example, we have developed workshop-style training roadshows for clusters of users at multiple on-site locations. Programs can be altered to place emphasis on chosen topics or delivery style and format can be changed to create the preferred learning environment.